Comprehensive Cost and Requirement (CCaR™) System

DoD Program and Financial Management

CCaR is a commercial off-the-shelf (COTS) enterprise program and financial management system that automates working-level processes resulting in real-time information availability to government decision makers. CCaR provides an intuitive, comprehensive interface that allows users to define and coordinate program requirements, formulate budgets, forecast program execution, track the program execution, manage contracts and reconcile execution data. Automated reports, analytical tools and executive-level dashboards provide the enterprise with unparalleled insight into a program’s status and health. CCaR seamlessly interfaces with numerous external budget, execution and programmatic systems to deliver a single, centralized tool and data repository to support the program and financial management needs across the enterprise.


Financial Requirements Management

Capture, Document, Prioritize and Coordinate Financial Requirements

Whether your organization manages a billion-dollar major defense acquisition program or conducts base-level operations you have requirements (e.g. projects, activities, services) that are needed to meet your mission objective. Examples of some of the requirements captured in CCaR:

  • Prime Contract – RDT&E
  • Research Lab Projects
  • Modeling & Simulation
  • Prime Contract - Production
  • Support Equipment
  • Spares
  • Engineering Support
  • Engineering Change Orders
  • Test Facilities
  • Test Support
  • Contractor Logistics Support (CLS)
  • Interim Contractor Support
  • Training
  • Program Management Administration (PMA)
  • Travel
  • Supplies
  • Civil Engineering Projects
  • IT Equipment
  • Telecom Services
  • Security Support

In CCaR, all of the information about the requirement is contained in a CCaR Record which provides the following:

  • Requirement Identification
  • Requirement POC and Back-up POCs
  • Requirement Description
  • Requirement Impact if not Funded
  • Requirement Cost Estimate
  • Customizeable Requirement Attributes
  • Customizeable Requirement Dates
  • Requirement Coordination & Approval
  • Requirement Prioritization
  • Requirement Change Capture

Financial Requirement Budgeting

Define Budgets, Fund Requirements, Manage Unfunded Requirements

CCaR allows organizations to track budgets for appropriated, reimbursable, working capital, foreign military sales (FMS) and international partner program funding. Budgets are defined with individual budget components (e.g. Department, Appropriation, Budget Activity, Program Element Code, etc.) and capture approved budget amounts for any number of fiscal years (FYs). CCaR supports Air Force, Army, Navy and DoD legacy financial structures as well as the Standard Financial Information Structure (SFIS) used in the new ERP Accounting Systems.

CCaR Budgets are used to fund CCaR Financial Requirements and automatically identify funded/unfunded requirements computed from the budget availability and the requirement prioritization. CCaR allows funds control to be customized to meet the organization's needs. Funding limits can be set at the budget-level or down to the individual financial requirement.

CCaR tools such as the Budget Builder and the Budget Ledger assist the organization in tracking CCaR budgets to official budget submissions managed by the Planning, Programming, Budgeting, and Execution (PPBE) process. CCaR is used to document and support the Program Objective Memorandum (POM) process and the President’s Budget (PB) submission. CCaR automatically computes a bottom-up outyear budget request to support formal budget submissions. CCaR provides what-if capabilities to allow organizations identify the impacts of budget cuts.


Financial Requirement Forecasting and Execution

Capture Spend Plans, Create Commitment Documents, Track Execution

Before funds are executed, CCaR allows organizations to capture commitment, obligation and expenditure forecasts. Forecasting is event-driven for commitments, obligations and expenditures. Each forecast event consists of an event title, planning, revised and baseline dates/amounts and an event description. CCaR can automatically spread budget across a forecast (i.e. monthly, quarterly, etc) and can update the spread to account for actual execution as needed. At the start of a fiscal year, a baseline forecast is established to document the organization’s execution goals. As time passes, additions, slips and deletions may be made to the revised plans. CCaR ensures the forecasts are accurate by providing planning status indicators for all budget efforts. When the date of a forecasted event passes for a budget effort, CCaR automatically checks to determine if an actual obligation/expenditure has been posted. If no obligation/expenditure has posted or if the posting is for an amount less than the forecast, CCaR will flag the effort for a forecast update. Should an organization be behind in its forecasts, this feature will allow them to immediately determine the specific efforts causing the deficiency as well as the responsible project officer.

After funds are appropriated and allocated, the authorized funding is captured in CCaR and distributed down to the individual financial requirements. CCaR can be used to create, coordinate and approve target loads and electronically transmit the target loads to the accounting system.

Commitment documents can be prepared directly in CCaR and electronically submitted to the accounting system. The ability to tie execution directly to the originating requirement provides organizations using CCaR with the complete requirements management picture. CCaR provides this by allowing commitment documents to be generated directly from the CCaR Record. The CCaR system even assists in completing any of the available funding documents by automatically filling in a number of document fields and providing drop-down list boxes for the remaining fields. Documents may be coordinated through customizable CCaR workflows or electronically transferred to automated purchase request systems like the ABSS. Customizable CCaR business rules prevent users from over-committing at both the requirement and overall budget level, which helps to prevent Anti-Deficiency Act (ADA) violations. Obligations, expenditures and disbursements are also captured in CCaR. CCaR interfaces with various accounting systems to capture the official execution position. CCaR automatically compares actual execution to forecasts to identify financial requirements that are being executed behind the forecasted plan.


Financial and Contract Reconciliation

Automatically Identify Accounting Discrepancies and Track Conformed Contracts

One of the key features of CCaR is its ability to maintain an organization’s internal execution position and compare that position to the official DFAS accounting system’s position. The DFAS position, including all underlying transactions, is automatically loaded daily into CCaR for the purposes of reconciling the CCaR internal position to the DFAS position. Any discrepancies between the CCaR and DFAS positions are flagged so the analyst may quickly investigate and take action to correct the issue. CCaR currently interfaces with the General Accounting and Finance System (GAFS), Mechanization of Contract Administration Services (MOCAS), Standard Financial System (STANFINS), Standard Operation and Maintenance Army Research and Development System (SOMARDS), Centralized Accounting and Financial Resource Management System (CAFRMS), Standard Accounting and Reporting System (STARS) and Specialized Accounting and Finance Enterprise System (SAFES). CCaR also provides tools to manage DFAS Open Document Listing (ODL) quarterly reviews and provide a reconciliation journal to record actions taken to reconcile DFAS discrepancies.

The CCaR Contracts Module allows for the tracking and reconciliation of baseline contracts. This comprehensive feature contains all Section B and Section G data for every contract modification issued. In addition, all vouchers issued against the contract can be tracked. All contract information is clearly displayed in a graphical format. Interfaces with contracting systems such as Conwrite, the Automated Contract Preparation System (ACPS) and the Standard Procure System (SPS) allow contract modifications to be electronically input from the source contracting system.


Acquisition Program Management

Program Definition, Program Status, Program Execution, Program Reporting

The CCaR Program Tool allows acquisition and sustainment organizations to define programs, identify program financial requirements and automatically report program health, status and financial execution. CCaR program information is used by department and OSD staff to monitor and analyze programs. The following program information is captured in CCaR:

  • Program Name & Acronym
  • Program Description
  • Program ACAT Designator
  • Program Acquisition Phase
  • Program Current/Next Milestone
  • Program Milestone Decision Authority (MDA)
  • Program Manager
  • Program Executive Officer (PEO)
  • Program Joint Capability Area (JCA)
  • Program Special Interest
  • Program Quick Reaction Capability (QRC)
  • Program Lead Component
  • Program Assessments
  • Program Issues
  • Program Risks
  • Program Milestones
  • Program Characteristics (aka KPPs/KSAs)
  • Program Cost Estimate
  • Program Acquisition ProgramBaseline (APB)
  • Program Cost Initiatives
  • Program Should Cost Savings
  • Program Funding Execution
  • Program OSD Program Number (PNO)
  • Program DAES Group

Reporting and Microsoft© Office Integration

Standardized Reporting, Ad-Hoc Reporting, Excel Export, PowerPoint Chart Generation

CCaR provides a large number of canned financial and program management reports. All reports may be sorted and filtered to the specific data requirements of the user. In addition, the system will export all major reports into a variety of other digital formats, including: RTF, HTML, DBF and formatted Excel. This allows users to manipulate data outside of the CCaR system or make it available to other program management applications.

CCaR is able to generate a complete set of briefing charts on the programmatic and financial health of an organization - all in a matter of minutes. The charts are generated into native MS PowerPoint charts that are fully editable.


System Interfaces and APIs

Data Interchanges, Web Services, REST APIs

CCaR utilizes numerous interfaces to integrate data from accounting systems, payment systems, contracting systems and reporting systems. CCaR’s technology supports many types of input including Simple Object Access Protocol (SOAP) web services, Representational State Transfer (REST) Application Program Interfaces (APIs), mainframe flat files and Excel spreadsheets. CCaR also allows organizations to easily share CCaR data with other systems using secured SOAP web services and REST APIs.

  • Defense Enterprise Accounting and Management System (DEAMS)
  • General Fund Enterprise Business System (GFEBS)
  • Navy Enterprise Resource Planning (ERP)
  • Defense Agencies Initiative (DAI)
  • General Accounting and Finance System Base Level (GAFS-BQ)
  • Automated Business Services System (ABSS)
  • Defense Transaction Interface Module Systems (DTIMS)
  • Washington Headquarters Services Allotment and Accounting System (WAAS)
  • Standard Finance System (STANFINS)
  • Standard Operation and Maintenance Army Research and Development System (SOMARDS)
  • Standard Accounting and Reporting System (STARS)
  • Mechanization of Contract Administration Services (MOCAS)
  • Contract Writing System (ConWrite)
  • Standard Procurement System (SPS)
  • Contracting Business Intelligence Service (CBIS)
  • Federal Procurement Data System - Next Generation (FPDS-NG)
  • System Metric and Reporting Tool (SMART)
  • Purchase Request Process System (PRPS)
  • Automated Project Order Form System (J025A)
  • Relativity Records Manager (R2M)
  • Security Assistance Management Info System (SAMIS)
  • Case Management Control System (CMCS)

System Flexibility

Used By a Diverse Group of Gov’t Organizations

CCaR is an enterprise solution for multiple customers across diverse agencies. Organizations using a legacy accounting structure, organizations that have recently migrated to a new SFIS-compliant accounting system or those that manage joint programs have all seen the benefit of integrating CCaR into their Program and Financial Management processes. CCaR is utilized by programs that manage appropriated, reimbursable, working capital, foreign military sales (FMS) and International Partner Program funds. The power of CCaR is in its breadth and flexibility; its features eliminate the need for traditional high cost customization and implementation efforts.

  • SAF/AQ - Assistant Secretary of the Air Force (Acquisition)
  • Air Force Material Command (AFMC)
  • AF Life Cycle Management Center (AFLCMC)
  • AF Sustainment Center (AFSC)
  • AF Test Center (AFTC)
  • AF Research Lab (AFRL)
  • AF Nuclear Weapons Center (AFNWC)
  • Air Force Space Command (AFSPC)
  • AF Central Command (AFCENT)
  • Defense Security Cooperation Agency (DSCA)
  • Joint Strike Fighter (JSF)
  • United States Northern Command (USNORTHCOM)
  • United States Strategic Command (USSTRATCOM)
  • United States Cyber Command (CYBERCOM)
  • Joint Program Executive Office for Chemical & Biological Defense (JPEO-CBD)
  • Combined Security Transition Command – Afghanistan (CSTC-A)
  • Army PEO Enterprise Information Systems (PEO EIS)
  • Surgeon General of the Air Force (AF/SG)